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Recruitment of participants for a study
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1. Log in to Castellum by using your username and password
- When you click on **All studies**, a list of all studies will be shown to
you.
3. Click on **Recruitment** next to the study you want to recruit subjects for
4. By clicking on **Add**, relevant probands will be shown to you
5. Press the **Contact** button to contact the person you want to reach
- **E-Mail**, **Phone number**, a potential **Phone number alternative**
and the **Address** will be shown to you in the tab **Contacting details**.
Remember that every telephone contact with a test person requires a comparison
of these data.
- You might also see the **Preferred contact method**, if the person is
**Currently available** and some **General recruiting notes**
- Please have a look at the **Talking points** that the study coordinator has
defined
6. Contact the potential subject using the specified method
7. When you received a response from the potential subject, select a **Status
of participation request**
b) **unsuitable**
(This may apply if attributes of the person do not comply with the
requirements of the study)
(Please note the appointment in the calendar)
d) **follow-up scheduled**
(Determine the date and time of the recall appointment below)
e) **awaiting response**
(This may apply if you sent an e-mail to the person or if you left a
message on the answering machine)
- When you select the **Status of participant request** and click on
**Save and show next**, the next contact person will be shown to you
automatically
Editing contact data, attributes and information
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If you wish to edit contact data, attributes and information of a subject,
proceed as follows:
- Click on **Contact** next to the subject in the area **Recruitment**
- Select what kind of information you would like to edit by clicking on
1. **Edit contact data**,
2. **Edit attributes**,
3. **Edit data protection** or
4. **Edit additional info**
- Make the necessary modifications and press **Save** once before leaving the
page
Approve subjects for deletion
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You may want personal data and subjects to be completely deleted because of one
or more of the following reasons:
- it no longer makes sense to keep him or her in the database,
- he or she cannot be reached due to incorrect or missing contact data or
The consent may be based on **Recruitment consent**, **Study consent** and/
or **Guardianship**.
To delete the data and the subject, please proceed as follows:
1. Log in to Castellum by using your username and password
- Make sure you are connected to the WiFi and use your right username and
password
2. Click on **Subjects** on the front page
3. Write in the empty fields first name and surname of the subject to be
deleted and press **Submit**
4. Click on **Details** and then **Delete** on the horizontal line
5. Confirm that **you want to permanently delete this subject and all related
data**
- The subject is now cleared for deletion from the database and deletion of
its associated data. The data protection officer will take care of final
deletion
- Please note that there may still be data stored in the backup even though
the person was deleted from Castellum