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Recruitment of participants for a study
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1. Log in to Castellum by using your username and password
2. Click on **Recruitment**
2.1 If you see the message **There are currently no studies you can recruit
for** (or you do not find a certain study you are supposed to recruit for),
please follow instruction 2.2.
- If you see the relevant study, go to step 3.
2.2 Contact the responsible person who has access to the role distribution
of the study you wish to recruit for
3. Click on **Recruit subjects** next to the study you want to recruit
participants for
4. By clicking on **Add**, relevant probands will be shown to you
5. Press the **Contact** button to contact the person you want to reach
- **E-Mail**, **Phone number**, a potential **Phone number alternative**
and the **Address** will be shown to you in the tab **Contacting details**
- You might also see the **Preferred contact method**, if the person is
**Currently available** and some **General recruiting notes**
- Please have a look at the **Talking points** that the study coordinator has
defined
6. Contact the potential subject using the specified method
7. Select a **Status of participation request**
b) **unsuitable**
(This may apply if attributes of the person do not comply with the
requirements of the study)
d) **follow-up scheduled**
(Determine the date and time of the recall appointment below)
e) **awaiting response**
(This may apply if you sent an e-mail to the person or if you left a
message on the answering machine)
- When you select the **Status of participant request** and click on
**Save and show next**, the next contact person will be shown to you
automatically
Editing contact data, attributes and information
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If you wish to edit contact data, attributes and information of a subject,
proceed as follows:
- Click on **Contact** next to the subject in the area **Recruitment** in
a certain study
- Below the **Operational hints**, you can select what kind of information
you wish to edit
- Always press **Save** once before leaving a page
Approve subjects for deletion
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You may want personal data and subjects to be completely deleted because of one
or more of the following reasons:
- the subjects either requested it,
- it no longer makes sense to keep them in the database,
- thay cannot be reached due to incorrect or missing contact data or
- there is no consent.
To delete the data and the subject, please proceed as follows:
1. Log in to Castellum by using your username and password
- Make sure you are connected to the WiFi and use your right username and
password
2. Click on **Subjects** on the front page
3. Write in the empty fields first name and surname of the subject to be
deleted and press **Submit**
4. Click on **Details** and then **Subject** on the horizontal line
5. Check the box **To be deletd** under **Operational hints**
6. Press **Save** at the very bottom
- The subject is now cleared for deletion from the database and deletion of
its associated data
- Please note that there may still be data stored in the backup even though
the person was deleted from Castellum