deleting.rst

Data Protection: Deleting a subject from Castellum
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Prerequisite
------------

The subject data of a subject should be completely deleted because of four
different reasons:

-   the subject either requested it,
-   it no longer makes sense to keep them in the database,
-   they cannot be reached due to incorrect or missing contact data or
-   there is no consent.

Deletion of externally and internally stored data
-------------------------------------------------

In order to delete the externally and internally stored data of a subject,
please proceed as follows:

1.  Log in to Castellum by using your username and password

    - Please make sure you are connected to the WiFi and use your right username
      and password

2.  Click on **Data protection** on the front page

    - If the data of a subject should be deleted, you will find the subject
      assigned to one or more deletion options

3.  Click on **Details** next to the subject to be deleted

4.  Click on **Delete** on the upper right

a) When you see a message saying **Are you sure you want to permanently delete
   this subject and all related data?**, click on **Confirm** and the subject will
   be deleted

b) If you see a message saying **This subject cannot be deleted because there still
   is data about them in studies.**, proceed as follows:

   - Go to the responsible person of the study
   - Ask the responsible person to delete all collected data of the subject concerned
   - You can find the responsible person by clicking on **Study details** next to
     the study name the subject participated in
   - Delete all of these study participations by clicking on **Delete** next to
     **Study details**

Data Maintenance: Deleting a study from Castellum
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Prerequisite
------------

A study should be completely deleted because of one or more of the following
reasons:

    -   The study is no longer current because it was completed five years or
        more ago.
    -   The study must be discontinued permanently.
    -   ...

Before you delete the study, make sure all external data from Castellum is deleted.

Deleting the study
------------------

1.  Go to **Studies** on the front page

2.  Click on **All studies** to see all proposed studies

3.  Choose the study you want to delete by clicking on **Details** next to it

4.  Before clicking on **Delete**, proceed as follows:

    - Go to the responsible person of the study and ask them to delete all
      collected subject data of the study you want to delete
    - You can detect the name of the responsible person in the upper corner under
      the study name

5.  If all data has been deleted by the responsible person of the study, click on
    **Delete** under the study name

    - Confirm the notice **I have made sure that all external data related to
      this study has been destroyed**
    - Click on **Confirm**