Commit 42793b08 authored by Timo's avatar Timo
Browse files

Merge branch '0.75' into 'main'

adapt to 0.75

See merge request !110
parents 34abfbfb d8a57a35
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......@@ -20,6 +20,7 @@ Relevant guides:
- :ref:`subject-add-to-study`
- :ref:`study-create`
- :ref:`study-domains`
- :ref:`study-delete-domains`
- :ref:`study-delete`
- :ref:`data-protection-dashboard`
- :ref:`subject-export`
......
......@@ -76,3 +76,6 @@ the dates for appointments for study sessions themselves.
2. In the scheduler, select an appointment and click **Save**. This step can
also be done by the subject themself (if you've sent them the link).
If the change affects the next two working days, the relevant conductors will
automatically be notified of the change.
......@@ -17,6 +17,9 @@ follow-up steps for each category.
- A subject is tagged **To be deleted**, **No legal basis**, or
**Unreachable** if they should be deleted for different reasons. See
:ref:`subject-delete` for the necessary steps.
- A subject is tagged **Unnecessary recruitment data** if they have
recruitment data, but no recruitment consent. See
:ref:`subject-unnecessary-recruitment-data` for the necessary steps.
In all those categories it usually makes sense to contact the subjects before
taking any action. For example, subjects often want only a part of their data
......
......@@ -112,6 +112,9 @@ you to set up appointments for the participants:
4. The **Calendar** button in the **Appointments** tab opens a new window and
allows you to have a look at all already appointed sessions of the study.
5. You can select whether conductors should receive a notification mail about
this change or not.
.. warning::
There are cases in which for example two subjects will be tested at the
......
......@@ -259,20 +259,37 @@ Finish a study
and then resume a study, it is possible that subjects that were already
found to be unsuitable are suggested again as potential subjects.
.. _study-delete-domains:
Delete pseudonym domains
========================
The date when a study domain should be deleted (effectively anonymizing the
research data) is usually defined in the ethics application and the study
consent form.
Once you delete a pseudonym domain from Castellum it is no longer possible to
answer export or delete requests for this particular domain. Make sure that all
relevant external data is either covered by retention periods or has been
deleted before you delete a domain from Castellum. Then proceed as follows:
1. :ref:`Find the study <study-search>` at the **Studies** page, click
**Details**
2. Go to the **Pseudonym Domains** tab.
3. Find the relevant domain and click **Delete**.
4. Follow the instructions to confirm the deletion.
.. _study-delete:
Delete a study
==============
When a study should be deleted depends on the rules of your specific
When a whole study should be deleted depends on the rules of your specific
organization. We assume that it makes sense to delete all study data after few
years, effectively anonymizing the research data.
Once you delete a study from Castellum it is no longer possible to answer to
export or delete requests for this particular study. Make sure that all
relevant external data has been deleted before you delete a study from
Castellum. Then proceed as follows:
years.
1. :ref:`Find the study <study-search>` at the **Studies** page, click
**Details**
......
......@@ -180,6 +180,16 @@ match.
Recruitment attributes may be **Mother Tongue**, **Highest Educational Degree**,
**Age**, **Handedness** and so on.
.. _subject-unnecessary-recruitment-data:
Clear unnecessary recruimtent data
``````````````````````````````````
If the subject does not have recruitment consent there is no legal basis for
storing any recruitment data. In that case there will be a warning about the
unnecessary recruitment data. You can either clear all data manually or use the
**Delete all** button that is included in the warning.
.. _subject-data-protection-tab:
Data Protection Tab
......@@ -276,9 +286,10 @@ please proceed as follows:
still is data about them in studies.**, proceed as follows:
- Contact the responsible person for each study and ask them to delete
all collected data of the subject concerned. Identify the subject using
the study pseudonym that is displayed.
- Once the responsible contact person has confirmed the deletion of all
all collected data of the subject that is not covered by retention
policies. Identify the subject using the study pseudonym that is
displayed.
- Once the responsible contact person has confirmed the deletion of the
data, delete the participation record using the **Delete** button.
3. If you see a message saying **This subject may still have data in general
......
......@@ -13,8 +13,9 @@ consent, the legal basis is deduced from available information.
- **Study consent**: This applies if the subject either participates in a
study or is currently in the process of being recruited for one. This is
valid until the study has been deleted or the subject drops out of the
study.
valid until all pseudonym domains for the study have been deleted or (for
subjects who are interested in news about the study) until the study is
deleted.
- **Legal representative**: As long as a subject is the legal representative
for another subject it is assumed that the legal basis for the other
......
......@@ -44,6 +44,7 @@ Relevant guides:
- :ref:`study-recruitment-settings`
- :ref:`study-domains`
- :ref:`study-finish`
- :ref:`study-delete-domains`
- :ref:`study-delete`
- :ref:`set-up-external-scheduler`
- :ref:`study-filter-trial`
......
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